; Preparing your bid

Preparing  your bid

Below you will find guidance on the steps you need to take when preparing a funding bid.

Involve others - it is always good to have a group of people of people involved in fundraising, rather than leaving it all to one person. Involving other comittee members , volunteers and young people in fundraising will help develop ownership of the process, will help ensure that what is applied for meets the groups needs and will demonstrate good youth work practice to the funder. You may already involve young people in your group's decision making but if not, Youth Scotland's Keep It real pack provides further guidance and activities.

Good Management - when applying for funding, you will be expected to have good management practices in place as funders will often ask about your management committee, constitution and financial management. As a minimum, you will usually need to make sure that you can answer YES to the following questions;


  • Does your group have a bank account ?
  • Do you require two signatures on cheques ?
  • Do you prepare annual accounts ?
  • Do you have a written governing document (such as a constitution )?

Do Your Homework - most funders will expect you to be able to clearly describe the purpose of your project, who it helps and how it helps them. They will also want to know what difference any money they  give to you will make. You will therefore need to be clear about what  funding you need, what you are aiming to achieve with the funding, who you are aiming to help and what difference  hope to make. It may help you to work through the following checklist:

Give your project a title - to enable the funders and stakeholders to know instantly what your project is about, choose a title that is clear and self-explanatory ( eg/ Computers for Kids)

Be realistic -  a project that has clear, measurable goals, is achievable and meets an identified need will show funders that it has been well planned and organised.

Be Focussed - remain clear about what the aims, outputs and intended outcomes of the funding bid are. Use surveys, census, council records or any statistics in your area to help prove your project is needed and provide a baseline for evaluation of outcomes.

Project costs - don't over or under estimate the costs involved and do your research.Funders will appreciate realistic budgeting.

Monitor and evaluate - set up a clear monitoring and evaluation system. Describe in detail how the project will gather evidence of its impact. For example, if you say that you will be increasing young people's skills, using Dynamic Youth Awards or Youth Achievement Awards could help you to provide a ready source of peer assessed quotes and self assessment of skills gained.

Exit strategy - funders will not want to continue funding you indefinitely. State clearly what you will do once the initial project and funding comes to an end. For example, will you look for funding elsewhere?

Plan ahead - allow yourself plenty of time to write a funding application. Make a note of the deadline for submissions and think carefully about the 'turnaround' time.

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